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Aiming to Make Scheduling Meetings Simpler

Leah Kodner, Library Specialist from the James J. Hill Center, interviews entrepreneurs and 1 Million Cup presenter Keith Resar. As seen in the Pioneer Press, Startup Showcase on May 6, 2017.

A 2010 study by meeting scheduling tool Doodle entitled “Second International Study on Scheduling Trends” found that professionals spend an average of 4.8 hours per week scheduling meetings. That amounts to 10 percent of a typical 40-hour workweek.

Scheduling meetings takes time, and time is money. Especially for professionals in the sales realm, those extra hours wasted on scheduling represent time that could have been spent going after more sales and commissions. In an age when technology is an increasing part of our lives, it’s surprising that so many people still schedule their meetings the old-fashioned way, over the phone and email.

Having worked in sales himself, Keith Resar understood how much of his time he wasted coordinating calendars in order to schedule and re-schedule his meetings. From this frustration came the idea of Appointment.one, an online meeting scheduler that finds availabilities in potential meeting attendees’ calendars and helps select a time that works for all parties. Appointment.one also builds in the necessary buffer time required to travel to and from off-site meetings. Using Appointment.one, professionals can spend less time scheduling meetings and more time attending them, increasing productivity manifold.

ENTREPRENEUR PROFILE

Name: Keith Resar
Colleges attended: Carleton College and Carlson School of Management
City you live in: Minneapolis

COMPANY PROFILE

Name of company: Appointment.one
Website: http://Appointment.one
Business Start Date: March 2016
Number of Employees: 1
Number of Customers: Hundreds of customers across all platforms

Q&A

Q. What led to this point?
A. I began with a technical background before spending years in business development and sales. In my career, I found there just weren’t enough hours in the week to do what I needed to do, due primarily to too many no-show appointments. Trying to schedule and reschedule appointments was making it difficult for me to maintain my sanity. That’s where the idea for Appointment.one was born.

Scheduling meetings within an organization is easy since free/busy information is widely available to employees of that organization. However, this disappears immediately when looking between companies. When I wasn’t able to connect with someone via phone to sync up calendars I was wasting my time with endless back-and-forth rounds of email tag.

Q. What is your business?
A. Appointment.one is a web service that takes the guess work out of scheduling appointments, interviews, and product demos.  Once the entire team’s calendar is visible, phone tag and double booked meetings become a relic of the past.

Appointment.one is the new norm for scheduling professional appointments. Whether you’re selling, recruiting, or giving product demos — to name a few — scheduling meetings is the most frustrating part of your job. Once you’ve eliminated the friction from phone-tag and double booking, then everything changes.

Sharing your personal Appointment.one web link with contacts to schedule meetings, rather than suffering through email-tag, gives real-time visibility into the whole team’s calendar. Besides the basics — enabling colleagues to self-schedule appointments — our AI engine optimizes multiple schedules, balances personal/work calendars, and guarantees you’re never on the hook to drive across town for back-to-back meetings.

Q. Where do you go for help when you need it?

A. The metro area has a strong network that helps sound out technology, marketing, and other core contributors to entrepreneurial success. Outside of that, I heavily reference my personal network that is highly represented with sales professionals, freelancers, and others who have the same problem: too much friction scheduling meetings….READ FULL ARTICLE

 

You can hear from startups like this one each Wednesday, 9-10 a.m. at the James J. Hill Center during 1 Million Cups St. Paul. The James J. Hill Center is a nonprofit in downtown St. Paul that provides access to business research, educational programming and a place to work. The Hill is open to the public 10 a.m.-5 p.m. Monday-Thursday. To keep updated on what startup is presenting next or to apply to present, visit 1millioncups.com/stpaul.

IMPORTANT NOTICE:

Patrons with accessibility needs please access our ground floor elevator entrance via Kellogg Ave at the back of the building. Please ring the doorbell on the right hand side of door and a Hill staff member will assist you. If you have questions or concerns please call 651.265.5500. We look forward to having you visit.

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